Recently EPFO launched new EPF
Composite Declaration Form-11. This facility allows employees to transfer
EPF automatically while changing Job. Let us see the features and benefits of
the same.
What is EPF Composite Declaration Form-11?
This is the form which you have to submit with your
new employer at the time of joining. Usually, the employer asks you to fill
this form if the organization comes under EPF act.
Remember one thing. Suppose your salary (Basic+DA)
at the time of joining is more than Rs.15,000 a month, then it is YOU who has
to decide whether you be part of EPF or not. If your salary is less than
Rs.15,000 a month, then you will not have any such choice to opt out (even
though it increased during the tenure of employment with that particular
employer).
However, if once you became a member of EPF with
your new employer, then you no longer be allowed to opt out even though during
your job your salary increased to more than Rs.15,000 a month.
You have to share the details like name, date of
birth, contact details, date of joining, KYC details (like Bank details,
Aadhaar number and PAN details.
This form will replace the existing Form 11 and
Form 13. Earlier you have to submit these two forms with your new employer
while joining. They used to process it offline. I saw many instances where even
though you shared these two forms, your employer might be created another UAN
and finally, you ended up with multiple UAN numbers. In such situations, you
have to request EPFO through your current employer for the merger of such
multiple UAN numbers.
Now with the launch of this new composite
declaration form 11, I think employers stop such bad practice of creating
another UAN for new employees.
Download EPF Composite Declaration Form-11
How to transfer EPF automatically while changing Job?
Now you understood the importance of EPF Composite
Declaration Form 11. As I pointed above, earlier the process was a physical one
but not EPFO made it online and easy for you and your employers also. Using
this option, you can transfer EPF automatically while changing job. There are
two options here. One is online and another one is an offline mode. I explain
both the process.
Transfer EPF automatically while changing job online
The online process is enabled to those employees
whose UAN was linked with Aadhaar, your UAN was linked with Aadhaar but
not verified or you are transferring EPF either from or to an exempted
establishments.
The process of transfer EPF automatically while
changing job online is as below.
1) Fill the new EPF composite declaration form 11
by providing details like name, parents name(s), Date of Birth, gender,
your marital status, contact details, bank account number, bank IFSC code,
Aadhaar number, PAN and date of joining of the current company.
2) Then you have to provide your previous
employment details like – Company name, UAN, EPF account number, date of
Joining, date of exit.
3) Finally, sign and submit this form to your new
employer.
4) Your employer will then enter all these details
in employer’s portal of EPFO and upload the EPF composite declaration Form 11.
5) An SMS informing the employee about
the proposed auto-transfer will be sent on his registered mobile
number.
6) However, the actual transfer will be completed
only if
a) Employee, not requests to STOP such transfer
within 10 days said SMS.
b) The first contribution by the present
employer is deposited to the EPF account.
7) On actual transfer of the account,
communication would be sent to the employee by SMS on his mobile number
seeded against the UAN and by e-mail, if registered.
Transfer EPF automatically while changing job offline
This process is applicable to those employees
listed below.
a) You have not linked Aadhaar to EPF account
b) You linked Aadhaar to EPF account but it is not
verified
c) If your old or new company belongs to the category
of the exempted establishment.
In such situation, you have to fill the Form 13 and
follow the existing procedure and submit the same to your employer. It may take
time but no option for you.
